One huge challenge for B2B digital marketers has been how to build a sense of community and camaraderie among virtual event attendees.
When done well, online communities allow you to connect with your target audience and provide a space for professionals of all experience levels to connect and share their stories and advice.
Read on to learn about how communities can foster global connections, as well as how to drive community event engagement and different event formats to try!
Many B2B organizations have built successful communities with members worldwide.
These companies use website forums or hubs, email lists, social media (Facebook, Twitter, and LinkedIn groups), and messenger app (Slack and Discord) groups to keep in touch with community members and increase engagement by initiating and moderating conversations.
However, keeping everyone engaged through walls of text can be difficult. Asynchronous communication doesn’t always work well for exchanging ideas, solving complex problems, or simply having a genuine conversation.
Also, too often, keeping a community restricted to these mediums can lead to the community becoming just another content distribution channel for the company.
That’s where events come in. Think about it: It’s one thing to listen to your favorite band on streaming apps. But watching them belt out your favorite tunes live is a different adrenaline rush! Whether in-person, virtual, or hybrid, events work similarly for branded communities.
Communities like Women In Sales, Exit Five, Modern Sales Pros, MoPros, and more trust Goldcast to organize their B2B events and bridge the gap between online communities and real-time interactions. These events connect members personally, facilitate idea-sharing and problem-solving, and build trust along the way.
Now that you know why communities and events make a kickass combo, you might be wondering how to make these events engaging as a community manager. Here are seven suggestions from our own event marketing team!
Dropping your icebreaker in the live chat ensures people don’t have to go out of their way to engage, which is important when they’re just logging on. You want to keep things easy!
As attendees log in, the mod team can post icebreaker prompts. Here are a few ideas:
If you’d like to spark ongoing connections, you can also invite attendees to share their LinkedIn profiles in the chat section. This is a surefire way to foster a sense of community and keep conversations going long after your event is over.
Like live chat, polls require little effort on the audience’s part and allow you to quickly read the room. If you want to know whether attendees are interested in something, offer a simple yes/no poll—or try multiple choice if you want to present them with a breakdown of different answers.
For example, you could ask people how many years they’ve been using a certain product and then display the results, so the audience has an idea of where everyone is coming from.
Polls also help you understand your attendees during post-event analysis.
Here are a few examples of polls you can experiment with:
Experiment with ways to sprinkle in poll questions throughout your event to keep engagement high and make things interactive. You might even try a quick trivia game or a fun quiz!
Community events are meant to be interactive, which is why Q&A sessions make total sense.
Instead of remaining passive listeners, Q&A sessions allow community members to be first-hand participants in the discussion. Instead of the typical text format, try video Q&A to add more of a human element.
Video Q&A works just like inviting an audience member onto the stage so they can interact with the speaker or panel. This helps not only to have meaningful conversations but also ensures that nuance isn’t lost, which can be challenging over text.
You can’t beat the power of 1:1 or 1:few connections, and community events offer a natural place to build and foster relationships. But even things like video Q&A can only go so far in putting faces to names and breaking down the digital barriers.
Breakout sessions and networking rooms are the best ways to bring folks together. But what’s the difference?
A breakout room happens when the organizer pushes event attendees into a private session together. These can either be randomized or pre-assigned. This type of experience is handy for working sessions where you want folks to work together or discuss a topic and then head back into the main event.
Rooms offer a more passive experience where attendees can pop in at their leisure before, during, or after an event. These work well as networking rooms with a pre-assigned topic.
It can be something educational, like “what was your favorite part of today’s event” or something totally fun, like “what shows are you watching right now?” Just remember to assign a moderator to keep the conversation flowing.
Information overload is real, and we all know people are glued to their screens for hours a day.
To offset potential Zoom fatigue, introduce fun elements to your event. Incorporate live experiences like music, standup comedy, magic shows, or mentalists to let attendees cool off and “zone out” from consuming content for a bit.
Photo booths are also a fun idea. You can custom design a background for your event, create cool filters or lenses, and let attendees take photos and share them during event breaks!
Games are fun for a reason; they reward favorable behaviors and incentivize people to keep going.
There are two ways you can gamify your event to increase engagement:
One caveat: While gamification works great to boost engagement, use it sparingly. It should be the salt-and-pepper of your event and not the meat-and-potatoes! The value of the community—and, by extension, the event—should always be the major incentives.
Janessa Lantz, VP of Marketing at dbt Labs, sums this up nicely. “The real value comes through relationships established with other people,” she explains. “So, if you’re creating spaces where like-minded folks can connect and learn from each other, that should be incentive enough.”
It’s difficult to cover all your bases in just one session, which is when follow-up resources come in handy. Providing quality information after your talk helps attendees know where to start as they look for more information.
You can also include the same content and resources in the Docs tab so attendees can download and review after the event.
As marketers, we like big numbers. We like long subscriber lists, lots of attendees and engagement, views, etc. But community is not about the relationship of the company to the audience. Instead, it’s about member-to-member connections.” - Janessa Lantz, VP of Marketing at dbt Labs
Now that you know ways to up the engagement and community feel of your event, what type of formats work well? Here are five formats we’ve seen companies use and how they work.
A fireside chat is an informal conversation between a moderator and a guest. The guest speaker is typically an industry leader or a subject matter expert, making fireside chats a perfect fit for thought leadership discussions.
Fireside chats feel like you’re being let into someone’s living room to listen in on an insightful conversation between two people. The conversation usually begins on a personal note, and the guest may share how they got their start in the industry. From there, things flow into work and related topics.
At the end of the chat, audience members may be invited to ask the guest questions during a Q&A.
A great example of fireside chats is Dreamforce’s CEO Fireside Chat. This event features Marc Benioff (CEO of Salesforce) as the interviewer and eminent industry folks as guests. The event has hosted industry leaders like Arianna Huffington of The Huffington Post and Thrive Global, Satya Nadella of Microsoft, and Marco Bizzarri of Gucci.
Educational webinars are what you’d refer to as traditional webinars. Often organized as monthly sessions, these events feature informational or educational topics to help community members up their professional game.
Many times, educational webinars also host a community member as the presenter.
For example, Product Marketing Alliance (PMA) is a community hosting product marketers, ranging from new enthusiasts to pros. PMA’s educational webinars feature different people discussing product marketing-related topics.
Or take SparkToro’s Office Hours, when CEO Rand Fishkin and Amanda Natividad, the VP of Marketing, discuss marketing.
A key benefit of communities is the ability to network with like-minded people. However, one limitation of webinars is that you can’t really “hang out” with people like you might in person.
Enter: coffee chats.
Basically, a coffee chat is a session where community members come together and chat, just like they would during a coffee break at a conference. Coffee chats can be 1:1 or 1:many, as with breakout rooms.
There are absolutely no set rules when it comes to planning coffee chats. You can have a roundtable or debate session where you nerd out over your favorite topics, or you can simply network with fellow members to identify potential partnerships or collabs.
Virtual summits deliver a full-fledged conference experience, which can run between half a day to multiple days.
These events are usually comprised of different session formats, such as presentations, panel discussions, fireside chats, and lively networking sessions.
Virtual summits can also be multi-track and allow attendees to mix and match their favorite sessions and create their own agendas.
SparkToro’s SparkTogether 2022 is one example of a day-long virtual summit featuring marketing experts. Throughout promotions for the conference, the company upped the exclusivity factor by not recording any of the content and asking attendees to stay off social media during the event.
With in-person events regaining their footing, community events are back—with a twist. They’ve now mostly evolved to allow people to join virtually if they choose.
Compared to virtual events, hybrid events are a bit complicated to manage. There are a lot of moving parts: staffing, content, venue, logistics, etc. That’s very different from your standard virtual event!
However, the advantage of hybrid events is that you can reap the benefits of both physical and virtual events, all in one. It’s definitely worth a shot!
We’ve hosted a few hybrid community events here at Goldcast with our Event Marketers Live “In Real Life” roadshow. These events include an intimate in-person gathering and a panel interview that’s live-streamed to our remote audience. Through the magic of Goldcast, our in-person and virtual attendees can interact and engage together.
BTW: Here’s a nifty resource to help you understand how to budget your next hybrid event, complete with a free template!
As a community manager, your job is to engage people, foster conversations, and provide value.
Consistently organizing events allows you to bring people together, share knowledge, build connections, and learn what people are looking for.
We hope these tips will help you improve engagement at your next community event!